Privacy Policy

Last updated: January 12, 2026

Introduction

When2Meet ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our scheduling service.

Information We Collect

Information You Provide

• Event Information: Event titles, descriptions, dates, and time ranges when creating events.
• Participant Names: Names provided by participants when marking their availability.
• Availability Data: Time slots selected by participants indicating when they are available.

Information Collected Automatically

• Usage Data: Basic analytics about how the service is used.
• Device Information: Browser type, device type, and operating system for service optimization.

How We Use Your Information

We use the information we collect to:

• Provide and maintain the scheduling service
• Display availability information to event participants
• Improve and optimize the user experience
• Respond to user inquiries and support requests

Data Sharing

We do not sell, trade, or rent your personal information to third parties. Event data is only visible to:

• The event creator (full access via admin link)
• Event participants (based on privacy settings configured by the creator)

Data Security

We implement appropriate technical and organizational security measures to protect your data against unauthorized access, alteration, disclosure, or destruction. This includes:

• Encrypted data transmission (HTTPS)
• Secure database storage
• Regular security updates and monitoring

Data Retention

Event data is retained for as long as the event exists. Event creators can delete their events at any time through the admin dashboard, which permanently removes all associated data.

Your Rights

You have the right to:

• Access your data stored in our service
• Request deletion of your event data
• Control visibility settings for your events

Cookies

We use minimal cookies necessary for the service to function, including session storage for password-protected events. We do not use tracking cookies for advertising purposes.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify users of any material changes by updating the "Last updated" date at the top of this page.

Contact Us

If you have questions about this Privacy Policy, please contact us at: privacy@when2meet.app